Strategic Plan - Ohio Improvement Process (OIP)

Mission
We Engage. We Prepare. We Inspire. We Challenge.
 
Vision
Springboro Schools will be an exemplary, thriving educational community whose graduates are prepared to excel in a global, ever-changing society.
 
Target
Customers: Students
Stakeholders: Business Leaders, Community Members, Educational Partners, Higher Education, Ohio Department of Education, and Parents.
 
 

Goals & Strategies

The goals and startegies of Springboro Schools are divided into four (4) main categoires; Communications, Facilities, Fiscal Responsibility, and Instruction.
 

Communications

Goal #1

Establish effective community relation efforts to build collaborative relationships & strengthen support in Springboro Schools. 

Strategies

A.) Cultivate and strengthen relationships with the district’s community 
 
B.) Determine public perceptions toward the district and increase awareness for Springboro Schools 
 
C.) Leverage external exposure through existing community publications and media outlets

Action/Progress

Cultivate and strengthen relationships with the district’s community
 
Action: On-going weekly Principal Updates through our e-newsletters, as well as bi-weekly District Updates
Progress: In progress; each school building issues at least one consistent newsletter each week, along with a district newsletter bi-weekly, and a Mental Health Services Dept. newseltter monthly. This occurs during the school year.
 
Action: Provide community input/ feedback
Progress: In progress; input/feedback is encouraged through direct contact with the communications dept. and administration.
 
Action: Share information in communications with established parent organizations; PTO, DPC, etc.
Progress: In progress; each school building conducts routine PTO meetings/events, and a District Parent Council meets once every month, involving administration, two board members, and at least two parent representatives from each school building. 
 
 
Determine public attitudes toward the district and increase awareness/support for Springboro Schools
 
Action: Conduct opinion/feedback surveys with parents, students, and staff
Progress: Currently in progress
 
 
Action: Record/review public comments at Board of Education meetings
Progress: In progress; public comments are reviewed after each board meeting, which meet monthly. All Board of Education meetings are recorded and posted at www.springboro.org
 
Action: Review/monitor public opinion as seen through media
Progress: In progress; public opinion is monitored through direct e-mail contact, social media, feedback via www.springboro.org portal
 
 
Leverage external exposure through existing community publications

Action: Use local publications to communicate strategic information
Progress: In progress; Springboro Star Press, Springboro 45066, Dayton Daily News, Springboro Neighbors Magazine, Cox Media
 
 
 

Goal #2

Establish effective internal communication with staff and external comunication with community members that improves knowledge & support of district initiatives.

Strategies

A.) Strengthen the content and implementation of key communication tools 
 
B.) Develop message statements that represent the district’s vision, goals, challenges, and accomplishments 
 
C.) Develop online communications that best facilitate the flow of information

Action/Progress

Strengthen the content and implementation of key communication tools
 
Action: Schedule Superintendent visits with each school to share with staff district happenings and listen to staff comments/ concerns.
Progress: Currently in progress
 
Action: Utilize the district website to highlight district publications, events, student pictures and encourage staff to share positive SCCSD education stories
Progress: In progress; stories showcasing our students and staff, implementing photos, videos, and news media coverage, are posted daily
 
Action: Produce videos with stories and topics that impact employees which are then incorporated into district publications and social media, and posted on the website.
Progress: In progress; Springboro Speaker Series, E-News District Newsletter, local news media coverage, and "Panther Profile" videos highlighting staff in the district 
 
 
Develop message statements that represent the district’s vision, goals, challenges, and accomplishments
 
Action: Continually evaluate the district’s strategic plan to determine messaging points
Progress: In progress; a webpage has been estabished (Strategic Plan)
 
 
Develop online communications that best facilitate the flow of information 
 
Action: Respond in a timely, reliable fashion to media inquiries
Progress: In progress; responses are completed within a twenty-four hour timeframe  
 
 
Action: Provide the local and national media with positive/informative stories
about SCCSD
Progress: In progress; press releases and media advisories of specific stories within the district are sent to all media contacts
 
 
Action: Continued posts on district social media outlets, as well as Principal Twitter feeds
Progress: In progress; daily posts are completed by administration of district social media, as well as Principal Twitter feeds
 
 
Action: Assist media by providing access to schools/classrooms and district education experts who can provide interviews and background information about important education-related topics
Progress: In progress; media outlets are alerted, through press releases and media advisories about district events and stories
 
 
 
 
 
 

Facilities

Goal #1

Invest in and maintain safe physical and virtual learning environments that promote opportunities for student learning and performance

Strategies

A.) Engage representatives of all groups in decisions & implementation 
 
B.) Prepare facilities, students, and staff to protect learning environments

Action/Progress

Engage representatives of all groups in decisions and implementation
 
Action: The Safety Committee will develop expectations for safety planning through group planning
Progress: Currently in progress
 
 
Action: The Business Manager and Resource Officers will develop safety/security events that will encourage the growth of all members of the staff, students, parents, community members and safety/security personnel
Progress: Currently in progress
 
 
Action: The Safety Committee will research ideas for improving safety within the educational environment
Progress: Currently in progress
 
 
Action: The building administrators will develop building level safety teams which will determine building level safety/security issues that can be solved at the building level and which need to be solved at the District level
Progress: Currently in progress
 
 
Prepare facilities, students and staff to protect learning environments 
Action: The Business Manager, safety teams and resource officers will determine mandated drills and training,  additional training and drills
Progress: Currently in progress
 
  
Action: The Business Manager, safety teams and resource officers will determine soft and hard targets and possible solutions
Progress: Currently in progress
 
  
Action: The Business Manager, safety teams and resource officers will determine workplace safety issues and develop plans for corrective actions
Progress: Currently in progress
 
  
Action: The Business Manager, safety teams and resource officers will complete training sessions for representative stakeholders to recognize both security and workplace dangers and ensure the proper procedures are in-place to report and record issues
Progress: Currently in progress
 
 
Action: Building administrators and staff will make safety and security an item on meeting agendas throughout the school year and encourage safety and security through procedures that recognize individuals who provide input that help find issues that need to be solved
Progress: Currently in progress
 
 

Goal #2

Shape learning spaces to meet the needs of 21st Century learners.

Strategies

A.) Inspire meaningful integration of technology for instruction & learning 
 
B.) Maintain & shape physical spaces to meet the needs of stakeholders

Action/Progress

Inspire meaningful integration of technology for instruction and learning
 
Action: The tech, curriculum tech and business departments will develop with Technology and Curriculum departments short-term and long-term plans for infrastructure needs and growth potential
Progress: Currently in progress
 
 
Action: The  tech, curriculum tech and business departments will research and explore current and new technologies for possible implementation and inclusion
Progress: Currently in progress
 
 
Action: The tech, curriculum tech and business departments will ensure all new and implemented technology is properly implemented to ensure safety for all stakeholders while moving instruction forward
Progress: Currently in progress
 
 
Action: The tech, curriculum tech and business departments will determine the proper implementation of software and hardware in conjunction with curriculum, technology and all affected stakeholders
Progress: Currently in progress 
 
 
Maintain and shape physical spaces to meet the educational needs of all stakeholders while shaping 21st century learners
 
Action: The Business Manager will update the 5 year Capital needs plan and determine funding options
Progress: Currently in progress
 
 
Action: The Business Manager and curriculum department will research what needs are required for bringing instructional areas beyond basic needs
Progress: Currently in progress
 
 
Action: The Business Manager will provide ways for input to be received from all stakeholders through satisfaction surveys
Progress: Currently in progress
 
 
Action: The Business Manager, Treasurer and curriculum department will secure possible funding solutions for implementation strategies
Progress: Currently in progress 
 
 

Fiscal Responsibility

Goal #1

Springboro Schools will maintain a balanced budget while supporting academic excellence & expanding resources for students & staff.

Strategies

A.) Engage stakeholders through website, Popular Annual Financial Report (PAFR), meetings, & informational training
 
B.) Prepare ongoing budgets & forecasts to make informed decisionsC.) Inspire creativity with student-centered budgeting

Action/Progress

Engage all stakeholders through website, PAFR, meetings, informational training, correspondence, etc.

Action: Increased financial presence on website by creating a user-friendly page with easy to locate links/information. New website is up and running, continually update the Treasurer’s page with up-to-date financial information.

Progress: Currently in progress 

 

Action: The PAFR was completed and posted in June 2018. The 2018 PAFR has an estimated completion date of December 2018.

Progress: Regular CAT meetings with administration to discuss upcoming needs, changes, and concerns.

 

Action: Hold annual Treasurer Round-Tables with building administrative assistants to discuss changes, answer questions, and review processes for the upcoming year to enhance efficiency and accountability. 

Progress: Currently in progress 

 

Action: Increase presence in the community to discuss district finances. Examples: Rotary, Chamber, and the business advisory council, to discuss current and future financial needs and concerns and build relationships with our stakeholders.

Progress: Currently in progress

 

Prepare ongoing budgets and forecasts for informed decisions

Action: Implement a sustainable planning and budgeting process in which key stakeholders gather information on academic performance and cost structure, and establish a budgeting process that will utilize this data to optimize resource allocation. Build a budget process that is data driven on student achievement and the “whole child."

Progress: Currently in progress

 

Action: As part of the planning and budgeting process, created an interactive budgeting tool that allows us to see implications of additions and reductions to the budget.

Progress: Currently in progress

 

Action: This tool is utilized during meetings with principals and administrators to see implications of changes before recommendations are made to the board.

Progress: Currently in progress

 

Action: For the FY18 budgeting process a series of reports were sent to each administrator in helping them prepare their FY18 budgets. Continual support and monitoring of the budget occurs to ensure we are on budget and any outliers are communicated.

Progress: Currently in progress 

 

Action: The Current Capital needs plan is up-to-date with both identified budgeted needs, as well as a list of current and future unmet needs.

Progress: Currently in progress

 

Action: Develop with key stakeholders an expenditure priority list that is guided by building and district goals. Define tradeoffs if needed to maintain a balanced budget. Examine with stakeholders which financial decisions have the greatest impact on student achievement. Budget additions will be recommended by the Superintendent/Treasurer if no other cost savings can be identified.

Progress: Currently in progress

 

Action: Work with key administrators to strengthen and further define a long-term capital needs plan.

Progress: Currently in progress

 

Inspire creativity with student-centered budgeting

Action: Continually analyze date to ensure fiscal accountability in all areas of the district.

Progress: Currently in progress

 

Action: Strive to improve all areas of our report card to improve differentiation that will result in improved student performance by using tools that target instruction in areas students are struggling. Work closely with the board and staff to identify areas to direct additional resources.

Progress: Currently in progress

 

Action: The Treasurer/Superintendent work together with all administrators to align data and spending for optimal use of our resources that are student-centered.

Progress: Currently in progress

 

Action: Challenge all stakeholders to maintain a balanced budget through communication among buildings, administration, and stakeholders is key to real-time strategies that align resources to identified areas that need extra supports.

Progress: Currently in progress

 

 
 

Goal #2

Increase fiscal awareness among stakeholders.

Strategies

A.) Engage key community leaders to increase communication on district finances 
 
B.) Engage legislators on impact of future law changes to communicate impact

Action/Progress

Engage key community leaders to increase communication on district finances

Action: Increase online presence with relevant financial information to inform all stakeholders. Examples: highlight district financial report card data, do comparisons on fiscal accountability with similar and surrounding districts, PAFR, monthly financials, etc.

Progress: Currently in progress

 

Action: The Treasurer’s page as stated above has multiple new resources to inform all stakeholders. The Ohio Checkbook is up-to-date with more than 10 years of fiscal history. Financials are also posted monthly on the Treasurer’ page once they are approved by the board. The Cost per pupil analysis is also listed on the Treasurer’s page, to see a comparison between our performance index and our cost per pupil.

Progress: Currently in progress

 

Action: Added multiple resources to the Treasurer’s page regarding finances, taxes, support organization guidance, and biennium budget updates. Attended meetings such as the business advisory council, and the PTO council meeting to listen and collaborate with various stakeholders.

Progress: Currently in progress

 

Action: Establish training program for staff on budgeting, and resource allocation to increase accountability through fiscal awareness.

Progress: Currently in progress

 

Action: Implemented Ticket Tracker for the FY18 school year, to streamline the athletics process for receiving gate receipts, purchasing athletics passes, etc. The intent is to increase utilization of this tool by the district and our support organizations. More to follow on this by summer. Additionally, added supports for booster and support organizations on the Treasurer’s page. Further discussion and collaboration will continue to develop these relationships.

Progress: Currently in progress

 

Action: Work with communications coordinator to create a communication platform to inform key community stakeholders on the district’s current and future financial state. Highlight new initiatives, revenue sources, and education programs, discuss financial challenges and future needs.

Progress: Currently in progress 

 

Engage with legislators regarding impact of potential future law changes to communicate impact to district. Examples: CCP, potential PTP changes, state funding changes. 

Action: Ongoing conversations with federal, state, and county officials regarding finances including pipeline revenue, state funding, grants, and unfunded mandates. Discuss current and future issues that affect the district’s finances and their potential impacts to student achievement.

Progress: Currently in progress 

 
 

Instruction

Goal #1

Improve performance of all students through purposeful standards-based curriculum with clearly defined learning targets.

Strategies

A.) Further develop elementary & secondary curriculum & enhance expectations for grades PreK-12th grade

Action/Progress

Grades PreK - 5 

Action:  Develop ELA curriculum expectations for instruction at each grade level PreK-5

Progress:  Literacy coach to complete audit in 18-19 school year

 

Action: Develop Math curriculum expectations for instruction at each grade level PreK-5

Progress:  Math coach is in place and training and coaching will continue in 18-19 school year

 

Action:  Develop Science and Social Studies New Learning Standards & Pacing Guides

Progress:  Ohio as America has been placed into fourth grade classrooms.  Online resources are available to meet standards within other grade levels for social studies.  A tech coach will assist teachers with training and implementation in 18-19 school year.  A science pilot was implemented in the Spring of 2018, and will continue into the Fall of the 2108-19 school year

 

Action:  Research methods of integrating STEM within the elementary schools

Progress:  A decision was made to include basic technology training and STEM to all students during a “special” block in all grades 2-5 this school year.  This required staffing changes which are being implemented in 2018-19.  The curriculum staff will be working closely to build maps for these grade levels along with both teachers (FP and DE)

 

Action:  Increase vertical alignment across grade levels

Progress:  This is still listed as a “to-do” item

 

Action:  Post revised gifted policy yearly on district website and in all buildings

Progress:  This is posted and updated annually

 

Grades 6-12 

Action: Further define curriculum alignment pacing guides 6-12  

Progress: Currently in progress are Physics C at the high school level and mathematics pilots of Envision math at the grade levels 6-8 

 

Action: Further define 6-12 college and career readiness

Progress: A careers and consumer concepts class is now being offered to all students at the JH.  A career/STEM course will be offered to all students at SI that exposes them to careers in all clusters.  Ohio Means Jobs is being utilized at the JH level for career exploration.  Naviance is being utilized at the HS for career exploration.  A career day for all HS students was implemented in the Spring of 2018.  Gifted parent meetings have been offered in the evening throughout the school year and will continue into 2018-19.   All students in grade 10 tour the WCCC for exposure to their offerings

 

Action: Further develop STEM with Project Lead the Way in grades 7-12

Progress: We have increased offerings through a partnership with WCCC to expand our offerings in grades 7-12 in biomedical sciences and at the HS for teacher academy.  A STEM club after school offering was available to students in grades 6-8 in the 2017-18 school year

 

Action: Post revised gifted policy yearly on district website and in all buildings.

Progress: This is posted and updated annually

 
 

Goal #2

Improve performance of all students through balanced instruction that is challenging, targeted, and student-oriented.

Strategies

A.) Improve student performance by understanding & utilizing data for instruction
 
B.) Improve student performance by differentiating content & instructional methods to optimize student growth 

Action/Progress

Improve student performance by understanding and utilizing data for instruction 

Action:  Staff will provide “core” instruction to students with special needs while keeping data that reflects student success in the LRE

Progress:  The following settings are being utilized to reach this goal:  mainstream, inclusion, pull-out, and self-contained

 

Action:  Mre students with special needs will be receiving “core” instruction in the mainstream/co-teaching classrooms

Progress:  Student placement in the least restrictive environment is occurring and will continue

 

Action:  Revise district process & plan for the services offered to children who are identified gifted

Progress:  This has been completed and will have ongoing monitoring

 

Action:  Provide building administrators professional development and materials on the use of data for student placement and instruction 

Progress:  This has been completed and will be an on-going project as more data becomes available  

 

Action:  District Special Education Administration will support each building to schedule students into classes/courses according to instructional needs based on data

Progress:  This is currently happening and is considered an on-going project as student needs change continually

 

Action:  Define systems to identify student learning deficits:  skill gaps, executive functioning, and social emotional behavior

Progress:  Response to Intervention (RTI) and Student Success Teams (SST) address these items and will continue to work through training as necessary to meet the needs of all students

 

Action:  Train staff on identifying student learning deficits:  skill gaps, executive functioning, and social emotional behavior

Progress:  This will occur through professional development with staff and is considered an “in-progress” project within the district   

 

Action:  Provide professional development on gifted identification to all teachers of gifted children

Progress:   PD is being provided to all teachers of students with gifted ID’s as per state guidelines and will continue in future years

 

Action:  Provide staff professional development on the use of data for student placement and instruction 

Progress:  This has happened and will continue to be an ongoing professional development activity as more data becomes available 

 

Action:  Create a building schedule that includes classrooms identified in each least restrictive environment

Progress:  This is currently occurring and will continue to occur in order to meet the needs of all children

 

Improve student performance by differentiating content and instructional methods to optimize student growth

Action:  Implement differentiation strategies within every classroom

Progress:  This is an expectation of teachers through their OTES system.  Each year, principals are given PD on differentiation and what to look for during class observations.  They then express this to their staff within their respective staff meetings and check during walk through observations  

 

Action:  Provide staff professional development on the nature and needs of gifted students

Progress:  This is ongoing professional development that is available and expected of all teachers of gifted learners

 

Action:  Provide staff professional development on curricular differentiation

Progress:  This PD is offered through both the special education department and the curriculum departments and will continue

 

Action:  The district special education administration will provide a common description of each least restrictive environment:  Mainstream, co-teaching, inclusion, pull-out, resource, self-contained

Progress:  This is in process and will be released during PD session in the 2018-19 school year  

 

Action:  Define what “specialized instruction” looks like in mainstream, co-teaching, inclusion, pull-out, resource, self-contained

Progress:   This is in process and is expected to be released during PD session in the 2018-19 school year

 

Action:  Provide district level PD for instructional practices/planning in each least restrictive environment to include mainstream, co-teaching, inclusion, pull-out, resource, and self-contained

Progress:  This is in process and is expected to be released during PD session in the 2018-19 school year

 

Action:  Support buildings in the training in each student learning deficit area.

Progress:  This is in progress

 

Action:  Identify “go-to” research based interventions to implement based on identified student skill deficit.

Progress:  This is in progress
 
 

Goal #3

Improve performance of all students through continual standards-based formative & summative assessment to drive instruction.

Strategies

A.) Refine district use of standardized assessments
 
B.) Refine teacher use of formative & summative assesment to drive instruction

Action/Progress

Refine district use of standardized assessments to promote the use of formative and summative assessment to drive instruction

Action: Evaluate district standardized assessment results to determine needed formative and summative assessment structures

Progress: We are continually in the process of reviewing student data as it comes in from various sources. Upon review, we build PD for our administrators to understand the data via curriculum meetings that occur with frequency

 

Refine teacher use of formative and summative assessment to drive instruction.

Action:  Develop formative and summative assessment structures and develop common assessments.

Progress:  This is an ongoing project district-wide

 

Action:  Promote the use of appropriate assessment strategies and common assessments.

Progress:  This is an ongoing project district-wide

 
 

Deliverables

In order to truly know if we, Springboro Schools, are succeeding, deliverables will help guide us to measurable results. These deliverables have been built around the district's EPIC Mission; Engage. Prepare. Inspire. Challenge.
 

E - Engage

A.) 100% student engagement (based upon walk through data)
 
B.)  Student attendance, for all grades, is 98%
 
C.) 80% parent engagement (as measured by Constant Contact and Peach Jar)
 
D.)  Staff attendance is 98%

P - Prepare

A.) Performance index score is in the top 5% of all schools in the state
 
B.)  Financial accountability is achieved by earning annual clean audits
 
C.) Graduation rate is 100%
 
D.) 99% of graduating students enter post-secondary education, work, or military
 
E.) Average operations and technology work order completion is 5 days

I - Inspire

A.) Springboro Schools will be state and nationally recognized in customer-focused, performance-driven educational programming
 
B.) Development of a Panther Success Academy
 
C.) Maintain “5-Star” rating for Step up to Quality for Pre-School program

C - Challenge

A.) 90% of all 7-12 grade students are involved in an intra/extracurricular activity
 
B.) Increase student scholarships by 10% per year
 
C.) 100% passage of 3rd grade reading guarantee
 
D.) 100% of students are promoted to the next grade level
Ohio Improvement Process (OIP) Springboro Schools
In accordance with State and Federal law, Springboro Community City Schools will provide reasonable accommodations to persons with disabilities who wish to attend and/or participate in school events. Such individuals should notify the Superintendent if they require a reasonable accommodation.

Springboro Schools

Engage. Prepare. Inspire. Challenge.

Springboro Community City School District
1685 S. Main Street Springboro, OH 45066
P: 937-748-3960 | F: 937-748-3956
    
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