Technology

Senate Bill 29, the Education Record and Student Data Privacy Bill, contains information schools need to share with families regarding technology.  

Springboro Schools is required to annually provide families with a general notice of electronic monitoring and a disclosure of curriculum, testing, and assessment resources that may affect a student’s educational records. This notice is provided in accordance with Ohio Revised Code sections 3319.326-3319.327 regarding student data privacy and electronic monitoring.

General Notice of Monitoring

This notice informs you that Springboro Schools and its contracted technology providers may electronically access or monitor your student’s school-issued device for the following permissible purposes:

1. For educational purposes: Teachers or staff may monitor devices to support instruction, provide technical assistance, or proctor exams. Teachers may also verify that students are staying on task during class. For educational purposes, this notice serves as your advance notification.

2. With a judicial warrant or subpoena: If a court orders a legal search, Springboro Schools or its technology providers are required to comply.

3. If the device is lost or stolen: If the school is notified that a device is lost or stolen, the district may access information to help locate it.

4. In response to a threat to safety: The district may access a device to address potential dangers, such as signs of self-harm or threats to others.

5. To comply with state or federal laws: Laws or regulatory requirements may require Springboro Schools to access or monitor devices.

6. As part of funding requirements: To comply with the Federal E-Rate funding program and the Children’s Internet Protection Act (CIPA), Springboro Schools filters all student internet access. This includes filtering materials that are obscene, objectionable, inappropriate, and/or harmful to minors.

At no time will Springboro Schools remotely activate or access the camera, video, or audio features of a student’s device. Monitoring is limited strictly to on-screen activity and device management functions.

The district will notify families within 72 hours if a student’s device is accessed for the following reasons, unless notification would compromise an ongoing law enforcement investigation or a response to a health or safety emergency:

• Accessed under a judicial warrant or subpoena, or related to a missing or stolen device, and the district initiates responsive action.

• Accessed to prevent or respond to a threat to life or safety and the district initiates action related to a warrant, subpoena, theft, child abuse or neglect, suspension or expulsion, harassment, intimidation, bullying, or a formal threat assessment.

For purposes of this notice, technology providers refers to third-party vendors contracted by the district to provide curriculum, testing, assessment, learning management, or device management services. All such providers are subject to district data privacy agreements and applicable state and federal student data protection laws.

In Springboro Schools, digital tools—both devices and software—are essential for helping students build knowledge, develop skills, and remove barriers to learning. Personal devices, online platforms, and digital assessments have largely replaced traditional textbooks, workbooks, and paper-based tests as the main way students access, interact with, and demonstrate their learning.

Our district is committed to ensuring students have appropriate access to technology while promoting responsible digital citizenship and protecting student data. The Student Technology Acceptable Use and Safety Policy (7540.03) provides clear expectations for how students should use district devices, networks, and online communication tools, as well as guidelines for safe and respectful online research.

Protecting student information is a top priority. Student data includes the information shared with approved vendors to give students access to district-selected instructional resources. Springboro safeguards this data both while stored and while in transit, following strict internal policies and all requirements under the Family Educational Rights and Privacy Act (FERPA).

Before adopting any new technology, the district reviews each resource to confirm it meets state and district privacy standards, aligns with board-approved curriculum, and supports best instructional practices. Data is only shared with vendors when necessary to provide students with accounts or services related to instruction, assessment, or testing.

• Approved technology providers
• The types of student data accessed
• The purpose for data use
• Data privacy and security assurances

Included in the list of digital curriculum resources is each student’s access to a Springboro-managed Google Workspace for Education account. This is the primary platform through which students access instructional technology and develop digital skills necessary for today’s evolving technological world.

Student data associated with Springboro-managed Google Workspace for Education accounts is governed by the Family Educational Rights and Privacy Act (FERPA), Ohio Revised Code 3319.321, and the district’s data privacy agreement with Google. If you have specific concerns about your student having a Springboro-managed Google account, please contact your building administrator.

As Springboro Schools continues working toward full compliance with Ohio Senate Bill 29, we are reviewing all digital tools used across the district to secure Data Privacy Agreements (DPAs) when required. While this work is ongoing, some state-supported or widely used educational tools remain in use without a signed DPA. To provide a robust education experience, the district may utilize additional digital tools such as Google Additional Services, Microsoft, Adobe products and OMJ with limited access per grade-level appropriateness which require additional parent consent. If you have concerns about access to the above-mentioned resources or activities, please contact your building administrator.

Information about additional digital tools and the data these products collect to create students' accounts 

Apps Requiring Specific Parent Permission